How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Seasonal Weather Impact on Fleet Maintenance: How Climate Conditions Drive Costs, Breakdowns, and Scheduling Decisions

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Miya Bholat

Feb 18, 2026

Key Takeaways: Seasonal Maintenance Is a Year-Round Strategy

Seasonal planning reduces surprise costs
When inspections align with temperature shifts, fleets avoid emergency repairs and spread expenses more evenly throughout the year.
Cold and heat create different mechanical threats
Winter stresses batteries, tires, and fluids, while summer challenges cooling systems, tires, and AC performance. Each season requires targeted checks.
Inspection calendars beat reactive repairs
A structured fall-winter-spring-summer framework keeps maintenance predictable and prevents downtime clusters.
Weather variability demands flexibility
Regional climate swings mean static maintenance plans no longer work. Adaptive scheduling is now essential.
Software turns seasonal planning into a system
Digital fleet maintenance tools like AUTOsist centralize service history, automate reminders, and provide visibility that manual methods can’t match.

Why Seasons Are One of the Biggest Variables in Fleet Maintenance Costs

Most fleets plan maintenance around mileage or engine hours. Far fewer plan around temperature swings, humidity levels, or regional weather extremes. That gap is where costs quietly multiply.

Consider this simple scenario: a fleet that replaces aging batteries before winter might spend $150 per vehicle. A fleet that waits until January could face $350–$500 per emergency replacement plus towing and lost productivity. Multiply that across 40 vehicles and the math becomes painful fast.

Seasonal weather affects:

Failure timing — cold exposes weak batteries, heat exposes weak cooling systems
Parts lifespan — rubber, seals, and fluids degrade at different rates in extreme temps
Safety risks — traction loss, blowouts, and overheating incidents rise sharply
Fuel economy — both extreme cold and excessive AC use reduce efficiency
Scheduling pressure — reactive repairs disrupt planned maintenance cycles

When you ignore seasons, you don’t eliminate maintenance. You just move it to the worst possible moment.

How Cold Weather Puts Your Fleet Under Pressure

Winter is mechanical stress testing. Components that seemed “fine” in October suddenly fail in December. Cold thickens fluids, reduces electrical efficiency, and shrinks rubber. The result isn’t subtle — it’s visible in delayed starts, slipping tires, and increased engine wear.

Battery and Electrical System Failures

Cold temperatures dramatically reduce battery capacity. At 32°F (0°C), a battery can lose around 20% of its power. At 0°F (-18°C), losses can exceed 40%. Older batteries often survive summer but fail instantly in winter because the chemical reaction inside the battery slows down.

Preventive inspections should include:

Voltage testing before winter begins
Terminal corrosion checks
Alternator output verification
Replacement scheduling for batteries older than 3–4 years

Ignoring battery age is one of the most common winter downtime triggers.

Tire Pressure, Tread, and Traction Loss

Temperature drops reduce tire pressure at roughly 1 PSI for every 10°F decrease. A 40°F overnight drop can leave tires dangerously underinflated by morning. Underinflation reduces fuel efficiency, increases wear, and compromises braking performance.

A proper cold-weather tire check includes:

PSI measurement in early morning temperatures
Tread depth inspection for snow or wet traction
Sidewall cracking checks
Rotation planning to balance wear

Tires are not just safety equipment — they’re also one of the largest controllable fuel cost variables.

Fluid Viscosity and Engine Wear

Engine oil thickens in cold temperatures, making cold starts harder and increasing friction during the first few minutes of operation. Coolant with improper mixture ratios can freeze, while brake fluid absorbs moisture that lowers boiling points.

Late-fall fluid inspections should always cover:

Oil grade suitability for winter temperatures
Coolant freeze point testing
Brake fluid moisture content
Transmission and differential fluids

Skipping fluid checks saves minutes today and costs engines tomorrow.

The Hidden Costs of Summer Heat on Fleet Vehicles

Winter gets most of the attention, but summer quietly destroys components just as effectively. High heat accelerates rubber degradation, increases pressure inside tires, and strains cooling systems. Many fleets overprepare for winter and underprepare for July.

Cooling System Strain and Overheating Risk

Radiators, thermostats, and coolant hoses operate near their limits during prolonged high-temperature driving. A marginal cooling system that works at 70°F may fail at 95°F on a highway incline.

Common summer cooling failures include:

Radiator clogging from debris
Coolant evaporation or leaks
Thermostat sticking
Fan motor failure

An overheating incident doesn’t just cause repair costs — it often leads to extended downtime.

Tire Blowouts and Pavement Heat

Hot asphalt can exceed 140°F even when air temperatures sit near 95°F. Underinflated or worn tires expand under heat and pressure, increasing blowout risk dramatically.

Summer tire checks should include:

Mid-day PSI measurements
Tread depth verification for heat resilience
Visual inspections after long highway trips
Replacement planning before peak heat months

Blowouts aren’t random. They’re often predictable with better seasonal checks.

AC System Load and Fuel Economy Impact

Air conditioning isn’t just comfort — it’s also a measurable fuel drain. Running AC at full capacity can reduce fuel economy by 5–20%, depending on vehicle type and driving conditions. Poorly maintained AC systems amplify the load.

Regular AC inspections help reduce:

Compressor strain
Refrigerant leaks
Cabin airflow inefficiency
Fuel waste during peak heat months

Comfort systems affect operating costs more than most managers realize.

Building a Seasonal Maintenance Calendar That Actually Works

A practical seasonal calendar isn’t complicated — it’s consistent. The goal is to shift from reactive repairs to predictable inspection cycles tied to climate transitions.

A strong seasonal framework typically includes:

Fall Preparation

Battery testing and replacement planning
Fluid viscosity checks
Tire pressure and tread inspections
Heater and defroster verification

Winter Monitoring

Weekly tire pressure checks
Electrical system diagnostics
Coolant freeze testing
Increased inspection frequency for older vehicles

Spring Inspection

Suspension and alignment checks
Brake system reviews
Tire rotations
AC system diagnostics

Summer Readiness

Cooling system flushes if needed
Tire mid-day PSI checks
Cabin ventilation inspections
Preventive replacement of worn hoses and belts

This calendar reduces surprises and spreads costs evenly across the year instead of clustering them during crises.

How Weather Variability Is Getting Harder to Plan Around

Seasonal planning used to mean predictable winters and summers. Today, weather swings are less stable. A fleet in Texas might face unexpected freezes, while Minnesota fleets encounter heat waves that rival southern states. Regional variation makes static maintenance plans less reliable.

Unpredictability increases:

Emergency repair frequency
Parts inventory challenges
Driver safety risks
Scheduling complexity

Weather no longer follows clean seasonal boundaries. Maintenance planning must become adaptive rather than fixed.

Using Fleet Maintenance Software to Stay Ahead of Seasonal Risks

Manual spreadsheets and paper logs struggle to keep up with seasonal variability. Digital tracking systems allow teams to schedule inspections based on time, mileage, and environmental triggers. This is where fleet maintenance platforms like AUTOsist become operational tools rather than administrative extras.

A fleet maintenance platform helps teams:

Schedule recurring seasonal inspections automatically
Track vehicle-specific service history through tools like vehicle service history tracking
Set preventive reminders with fleet preventive maintenance schedules
Analyze trends using dashboards such as fleet reports and dashboards

The goal isn’t more software — it’s fewer surprises. When inspections are automated and history is centralized, seasonal risks become manageable instead of disruptive.

Seasonal maintenance isn’t an extra task on your list. It’s the structure that keeps every other maintenance task from turning into a crisis.

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