Aug 13, 2021
Your Ultimate Guide to Implementing Fleet Management Software
What is fleet management software?
When it comes to getting all the right fleet management tools into place when opening or growing your fleet management business, it takes a lot more effort than searching for fleet management software, selecting the first one you come across, investing in it, and it instantly works. While fleet software systems are meant to make your life easier and your business more organized, there is still a huge learning curve with whatever software you decide to invest in.
Fleet management software is a way to keep all your documents organized, keep track of every cost your business has, tracking inventory, and keeping records on your fleet vehicles. This is a necessary investment in any fleet management company since it’s your one place that tells you every ounce of detail and information about your business, your vehicles, and your budget.
Not only will your fleet management software save you so much money over time, but it will also save you so much time from being wasted trying to troubleshoot. When you have everything in one place that every single one of your employees has access to, it creates less of a gap between who knows what. By investing in fleet management tools, you and your team can be on the same page since you have all the information at your fingertips.
Fleet management tools are so important when it comes to the success and growth of your business. It’s more than just a time and money saver, it’s an entire system that you and your team can use to communicate, track anything you need to, and stay up to date on fleet inspections, missing parts, inventory, and so much more.
Why is fleet management software so important?
In any kind of business, staying organized and on top of things is the best way to continuously grow your business, right? If you know where everything is, you know how much of your budget is being allocated to what costs, and you know where your employees are at all times. In any fleet business, it’s extremely important to have a fleet monitoring system of some sort. This helps you keep tabs on every aspect of your business, without you having to be in multiple places at one time.
If you’re asking yourself if you really need fleet management software, you do! There are so many reasons why fleet management software is so important. While it can be a pretty big investment in the beginning, we promise you it will pay off in the long run, and you’ll be running back to thank us for encouraging you to invest in it!
Investing in high-quality fleet management software is one of the best things you can do to grow your business. You’ll be more organized, you and your team will be able to upload documentation or status updates all in one spot, and it will create an open platform for constant communication not only between you and your team, but within team members.
For example, if you have 5 drivers using the same fleet vehicle and one driver has an issue with the transmission during their shift, they can jump into your software, send an update to the other folks who are using that truck – this takes a lot of guesswork out of people’s day, and it decreases the chances of miscommunication.
4 Tips for implementing fleet management software into your business:
So now that you are certain you are going to invest in some kind of sleet maintenance software, it’s time to implement this software into you and your team’s daily use. While this may sound easy, getting everyone to use and understand this new software can be tricky. People are of different ages and some are more tech-savvy than others, which means it’s going to take a bit of effort to implement your fleet management software.
Here are our top tips for implementing fleet management software into your business:
Shop around & compare
When you first decide to invest in fleet management software, you should never choose the first option you see. You should look at several different options and compare what you get, what you pay, and what features each option has. We suggest starting by writing down a list of things you absolutely need this software to do. Then using your list of needs, see which software has everything you need, and if there are multiple, it may come down to the quality of the software and the price.
Set goals for your business and your software
When determining how to implement your software into your fleet business, you should always set some goals for the year and use that as guidance to which software to choose and how to implement it. You should set goals and expectations on what you want to benefit from this software, and how you want your team to use it.
Create an implementation plan
After you’ve found the perfect fleet management software and you’ve set goals for your business and your team, it’s time to create a plan to implement it. Whether it be hosting a week-long training with the host company or training your employees yourself, you have to create a realistic and achievable plan that will encourage your team to actually use and get to know the software.
Train your team
As a business owner or manager, you should always take the proper time needed and the proper steps to train your team. When you are implementing new software, you should never just tell your team how to use it. You should take the time to tell them why you are using this system, what you expect from them, and how this software can benefit your business. If they know the ‘why’ and not just the ‘how’, they are much more likely to get familiar with the software quicker.
How can AUTOsist help you and your fleet business?
AUTOsist is a full-service fleet management software provider that gives you and your team a simple and affordable way to manage your fleet of vehicles, your equipment, and whatever other assets you may have. If you’re looking for a simple, affordable, yet super effective fleet management software, you can click here and learn about all the amazing features AUTOsist offers!