How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Best Fleet Management Software (2026 Comparison Guide)

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet management software centralizes maintenance, compliance, tracking, reporting, and cost control into a structured operating system. In 2026, selecting the right platform is less about feature volume and more about operational fit, data integrity, and long-term scalability.

Best Fleet Management Software (2026 Comparison Guide)

2026 Fleet Software Shortlist Scorecard

Evaluation Area	What to Verify	Evidence to Request	Operational Risk if Missing
Maintenance Control	PM automation & service history	Sample PM workflow	Reactive repairs increase
Compliance & Inspections	Digital inspection workflows	Completed inspection report	Audit exposure rises
Reporting & Analytics	Customizable dashboards	Live report demo	Poor decision visibility
Integrations	Telematics & fuel sync	Integration confirmation	Data silos persist
User Controls	Roles & driver assignment	Admin permission demo	Accountability gaps

All-in-One Platforms vs Best-of-Breed Stack

All-in-One Platform

Single system of record for assets, drivers, and work orders
Centralized reporting and audit trails
Reduced integration complexity
Easier multi-location standardization

Best-of-Breed Stack

Specialized depth in specific functions
Flexible vendor selection
Potentially stronger niche telematics features
Requires integration management and oversight

Define Your Requirements Before Comparing Vendors

Selecting the best fleet management software begins with operational clarity. Without defined outcomes, feature comparisons become subjective and inconsistent.

Before evaluating vendors, document:

Fleet size, asset types, and location structure
Preventive maintenance intervals and compliance requirements
Reporting requirements for leadership
Current breakdown frequency and downtime trends
Integration requirements (fuel cards, telematics, accounting)

For teams formalizing their process, a structured approach such as the fleet manager guide can help align leadership and maintenance teams before purchase decisions.

Operational outcome:

Clear buying criteria
Reduced internal disagreement
Faster vendor shortlisting

Define Your Requirements Before Comparing Vendors

Core Capabilities to Evaluate in Fleet Management Software

In 2026, effective fleet software must unify maintenance, inspections, tracking, and reporting. Capabilities should support uptime, compliance, and cost control simultaneously.

Core evaluation areas include:

Automated preventive maintenance scheduling
Digital inspections with timestamped records
Work order management with parts tracking
Fuel usage and cost tracking visibility
Real-time reporting dashboards

Teams focused on maintenance structure should reference a preventative maintenance guide for fleet operations to benchmark scheduling maturity before selecting a system.

Operational outcome:

Improved PM compliance rates
Fewer surprise breakdowns
Standardized maintenance documentation

Implementation, Integrations, and Data Considerations

Software selection is only the first phase. Implementation determines whether the system improves operations or becomes underutilized.

Key evaluation questions:

Does the system integrate with existing telematics providers?
Can historical maintenance data be migrated cleanly?
Are user permissions configurable by role?
Is mobile access available for drivers and technicians?
Can inspection workflows replace paper processes?

Fleets transitioning from paper or spreadsheets often use a structured vehicle inspection checklist to standardize inspections before digitization.

Subtle but important is whether the vendor provides a unified platform for both maintenance and fleet visibility, such as a dedicated fleet management software platform that centralizes reporting, work orders, inspections, and asset history in one system.

Operational outcome:

Higher user adoption
Reliable inspection audit trails
Reduced duplicate data entry

Implementation, Integrations, and Data Considerations

Pricing, Total Cost, and How to Validate ROI

Comparing subscription pricing alone can be misleading. Total cost of ownership includes downtime reduction, labor efficiency, compliance risk mitigation, and parts inventory control.

When evaluating pricing:

Compare per-asset vs per-user pricing models
Calculate avoided downtime costs
Estimate labor hours saved from digital workflows
Measure inspection compliance improvement
Review scalability costs as fleet grows

Software should demonstrate measurable return through reduced breakdown frequency, improved PM completion rates, and clearer cost reporting.

Operational outcome:

Defensible budget justification
Predictable cost forecasting
Long-term scalability

Final Takeaways

The best fleet management software in 2026 is the one that aligns with operational structure, not just feature lists. Decision-makers should evaluate systems based on maintenance control, compliance visibility, integration capability, and reporting clarity.

Key considerations: