How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Driver Management & Compliance Software

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Driver management & compliance software centralizes driver records, credentials, policy controls, and regulatory tracking to reduce operational risk and audit exposure. In fleet operations, it ensures only qualified, authorized drivers operate vehicles while maintaining documented compliance across inspections, safety programs, and regulatory requirements.

Driver Compliance Control Matrix

Compliance Area	Required Artifact	Control Method	Primary Owner
License	Valid driver’s license	Expiration tracking + alerts	Fleet admin
Medical qualification	Medical card certificate	Renewal reminder workflow	Safety manager
Training	Safety training record	Completion validation rule	Operations lead
Policy acknowledgment	Signed policy document	Mandatory digital acknowledgment	HR / Fleet supervisor
Incident history	Violation record	Review + corrective action log	Safety manager
Assignment eligibility	Authorization status	Eligibility rule enforcement	Fleet manager

Standalone Driver Compliance Tools vs Integrated Fleet Platform

Standalone Driver Compliance Tools

Separate system for driver documents
Limited enforcement against vehicle assignments
Manual syncing with maintenance and inspection records
Fragmented reporting across safety and operations

Integrated Fleet Platform

Unified driver, vehicle, and inspection records
Eligibility rules tied to vehicle assignments
Compliance alerts aligned with inspection and safety workflows
Consolidated reporting dashboards for management review

What Driver Management & Compliance Software Does Operationally

Driver management systems formalize how fleets control driver eligibility, documentation, and regulatory tracking. Instead of reactive file reviews, fleets operate within structured workflows that enforce compliance before risk materializes.

Centralize driver profiles including license, certifications, and contact details
Track document expirations with automated alerts
Enforce eligibility rules before assigning vehicles
Log safety events and violations in structured records
Maintain digital history for audit verification

Operational outcomes:

Reduced risk of unauthorized vehicle use
Improved audit readiness
Clear accountability across safety and operations

What Driver Management & Compliance Software Does Operationally

Data Inputs, Definitions, and Governance Controls

Core Driver Data, Documents, and Policy Controls

A structured driver data model prevents inconsistent recordkeeping and reporting gaps. Each required credential and policy acknowledgment must be standardized, validated, and governed.

Maintain driver license class and expiration date fields
Store medical certifications and renewal timelines
Record safety training completion and refresh intervals
Capture signed policy acknowledgments
Assign drivers to vehicles with rule-based eligibility checks

Fleets aligning these controls with their broader fleet compliance guide processes reduce regulatory exposure and reporting inconsistencies.

Governance benefits:

Standardized data entry
Controlled document lifecycle
Reliable compliance reporting

Compliance Workflows, Alerts, and Exception Handling

Compliance software must do more than store documents; it must trigger action before non-compliance occurs. Alerting rules, escalation paths, and documented corrective actions are critical.

Generate automated reminders before credential expiration
Flag violations or missing documentation
Require acknowledgment for updated safety policies
Document corrective actions after incidents
Escalate unresolved compliance gaps to supervisors

These workflows align closely with fleet safety programs and structured audit preparation processes such as those outlined in a fleet safety guide for fleet operations.

Risk control impact:

Proactive compliance management
Reduced administrative oversight burden
Improved regulatory defensibility

Compliance Workflows, Alerts, and Exception Handling

Integration Points and Operational Dependencies

Driver compliance does not operate independently. It intersects with inspections, telematics, maintenance, and reporting systems.

Connect driver records with digital vehicle inspection app workflows
Link violations to vehicle service history records
Align telematics safety events with driver profiles
Consolidate compliance metrics within fleet reports and dashboard views
Support mobile access for field updates

When integrated with broader fleet management software, driver compliance data becomes actionable rather than isolated.

Operational advantage:

Unified data environment
Reduced duplicate data entry
Stronger performance reporting

Implementation, Adoption, and Ongoing Governance

Successful deployment requires role clarity, data cleanup, and policy alignment. Technology alone does not ensure compliance; governance discipline does.

Audit and standardize existing driver records before migration
Define role-based access and ownership responsibilities
Establish recurring compliance review cadence
Train supervisors on enforcement workflows
Document policy update procedures

Fleets preparing for regulatory reviews often align this structure with established audit preparation checklists such as the fleet maintenance audit checklist.

Governance outcomes:

Clear responsibility assignment
Measurable compliance KPIs
Consistent audit documentation

Implementation, Adoption, and Ongoing Governance

Final Takeaways

Driver management & compliance software formalizes control over who is authorized to operate fleet assets and under what conditions. Strong systems combine structured data, automated alerts, enforceable eligibility rules, and integrated reporting.