How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

DVIR Compliance and Digital Inspection Guide

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

A Driver Vehicle Inspection Report (DVIR) is a formal process used to document vehicle condition before and after operation, ensuring safety, compliance, and maintenance visibility across fleet operations.

DVIR Compliance and Digital Inspection Guide

DVIR Components and Inspection Areas

Component	Inspection Area	Common Issues	Action Required
Brakes	Brake system performance	Wear, air leaks	Immediate repair
Lights	Headlights, signals	Bulbs out, wiring faults	Replace or fix
Tires	Tread depth, pressure	Low tread, punctures	Repair or replace
Steering	Steering response	Loose or misaligned	Inspect and adjust
Suspension	Shock absorption	Worn components	Service required
Fluid Systems	Oil, coolant levels	Leaks, low levels	Refill or repair

Paper DVIR vs Digital DVIR

Paper DVIR

Manual entry increases risk of incomplete or inaccurate reporting
Limited visibility until reports are physically reviewed
Prone to lost, damaged, or illegible records
Slower defect resolution due to delayed communication

Digital DVIR

Standardized forms reduce errors and missing data
Real-time visibility for operations and maintenance teams
Centralized, searchable records improve audit readiness
Faster defect reporting and resolution workflows

DVIR Requirements and Compliance Framework

DVIR compliance is governed by regulatory standards that require consistent inspection, defect reporting, and documentation. These requirements ensure vehicles remain safe and roadworthy while maintaining audit readiness.

Pre-trip inspections must verify vehicle condition before operation
Post-trip DVIRs must document any defects or deficiencies
Drivers are responsible for accurate reporting and certification
Carriers must ensure defects are reviewed and resolved before reuse
Records must be retained for compliance and audit purposes

Operational outcome:

Reduced compliance risk
Improved accountability across drivers and maintenance teams
Clear audit trail for inspections and repairs

DVIR Requirements and Compliance Framework

What a DVIR Includes (Data and Inspection Scope)

A DVIR captures structured inspection data across key vehicle systems, ensuring consistent evaluation and documentation of vehicle condition.

Identification details (vehicle ID, driver, date, mileage)
Inspection checklist covering safety-critical systems
Defect classification (minor vs major issues)
Driver comments and notes on observed issues
Certification and sign-off by driver and maintenance

Operational outcome:

Standardized inspection process
Clear documentation of vehicle condition
Improved communication between drivers and maintenance teams

DVIR Workflows and Operational Process

A structured DVIR workflow ensures defects are identified, communicated, and resolved efficiently without disrupting operations.

Driver completes inspection before and after vehicle use
Defects are recorded and categorized based on severity
Maintenance teams review and prioritize reported issues
Repairs are completed and documented
Vehicle is cleared and certified for return to service

Operational outcome:

Faster issue resolution
Reduced vehicle downtime
Improved maintenance planning and scheduling

Digital DVIR Systems and Benefits

Digital DVIR systems replace manual processes with standardized, automated workflows that improve visibility and compliance across fleet operations.

Real-time submission of inspection reports from mobile devices
Automated alerts for unresolved defects
Integration with maintenance scheduling and work orders
Centralized storage for inspection and compliance records
Improved audit readiness with complete digital history

A structured system such as a supports consistent inspections, real-time reporting, and streamlined compliance workflows.

Operational outcome:

Reduced administrative burden
Faster communication between drivers and maintenance
Higher data accuracy and compliance consistency

Final Takeaways

DVIR compliance is a foundational component of fleet safety and operational control, ensuring that vehicles are inspected, defects are addressed, and records are maintained consistently.