How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Inspection Software Guide

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet inspection software is a digital system used to standardize, document, and manage vehicle inspections across a fleet. It supports compliance, reduces operational risk, and ensures inspection findings translate into corrective maintenance actions.

Fleet Inspection Software Capability Checklist

Capability	Purpose	Risk If Missing	Operational Impact
Mobile DVIR Workflow	Standardized driver inspections	Incomplete inspections	Inconsistent defect reporting
Photo & Defect Capture	Evidence-based documentation	Disputed damage claims	Reduced accountability
Automated Maintenance Triggers	Convert defects to work orders	Delayed repairs	Increased downtime
Compliance Record Storage	Audit-ready inspection logs	Missing documentation	Regulatory exposure
Reporting & Audit Logs	Trend and compliance tracking	No visibility into patterns	Poor decision-making

Paper-Based DVIR vs Digital DVIR System

Paper-Based DVIR

Manual handwriting and physical forms
Limited defect tracking visibility
Delayed communication to maintenance
Higher risk of lost documentation

Digital DVIR System

Real-time submission via mobile devices
Structured defect categorization
Automated maintenance notification
Centralized compliance archive

What Fleet Inspection Software Is and How It Functions

Fleet inspection software replaces paper-based driver vehicle inspection reports (DVIRs) with structured digital workflows that capture inspection data in real time and route defects to maintenance teams.

Digitizes pre-trip and post-trip inspections
Standardizes inspection checklists across assets
Allows photo and note attachments for defects
Stores time-stamped records for audit review
Connects inspection results to maintenance workflows

Operational outcomes typically include:

Reduced paperwork errors
Faster defect resolution
Improved compliance readiness

For broader regulatory context, fleets should align inspection processes with documented compliance standards outlined in the fleet compliance guide.

What Fleet Inspection Software Is and How It Functions

Operational Requirements Before Selecting Inspection Software

Before evaluating vendors, fleets must define inspection scope, regulatory exposure, asset diversity, and reporting requirements.

Identify applicable DOT or local inspection regulations
Define inspection frequency by vehicle class
Determine defect severity thresholds
Clarify escalation and repair approval processes
Establish record retention requirements

Many fleets formalize inspection workflows using a structured vehicle inspection guide before digitization.

Clear requirements reduce implementation friction and ensure inspection software aligns with operational realities.

Core Capabilities to Evaluate in Fleet Inspection Software

Inspection software should integrate seamlessly with maintenance management systems and support automated corrective workflows.

Mobile-first driver interface
Configurable inspection templates
Automated defect-to-work-order conversion
Integration with preventive maintenance scheduling
Centralized inspection reporting dashboards

When inspection data triggers maintenance activity automatically, downtime is reduced and documentation remains complete. This is typically enabled by tools such as a digital vehicle inspection app that connects directly to work order systems.

To support standardized documentation during vendor evaluation, fleets may reference a daily DVIR vehicle inspection checklist PDF as a baseline checklist structure.

Core Capabilities to Evaluate in Fleet Inspection Software

Implementation, Data Governance, and Compliance Controls

Successful deployment requires clear ownership, standardized checklists, and defined audit procedures.

Assign inspection ownership by role (driver, supervisor, maintenance)
Standardize digital checklists across asset types
Define approval workflows for defects
Configure automated notifications for critical issues
Establish secure digital record retention policies

Data governance should ensure that inspection records remain accessible for audits while maintaining system integrity.

Cost Structure, Risk Mitigation, and ROI Considerations

Inspection software cost evaluation should extend beyond subscription pricing to include operational savings and compliance risk reduction.

Reduced administrative processing time
Lower audit exposure due to centralized documentation
Faster defect resolution cycles
Reduced unplanned downtime
Improved asset reliability metrics

Operational ROI is often reflected in measurable performance indicators such as defect recurrence rate, inspection completion rate, and maintenance response time.