How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Telematics Implementation Strategy

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet telematics implementation is the structured process of deploying GPS, vehicle data systems, and analytics tools across a fleet to improve visibility, control, and decision-making. A well-executed implementation ensures accurate data collection, operational consistency, and measurable improvements in safety, cost, and performance.

Telematics Implementation Phases

Phase	Key Activities	Output	Responsible Role
Planning	Define goals, select systems	Implementation plan	Fleet manager
Pilot	Test devices on small fleet	Performance validation	Operations team
Deployment	Install hardware, onboard users	System fully deployed	IT & field technicians
Optimization	Refine workflows, adjust alerts	Improved efficiency	Fleet & data analysts
Review	Evaluate results, ROI tracking	Continuous improvements	Leadership team

Basic Telematics vs Advanced Telematics Systems

Basic Telematics

Focus on GPS tracking and location visibility
Limited data on vehicle performance
Minimal integration with maintenance systems
Suitable for small fleets or initial adoption

Advanced Telematics

Includes diagnostics, driver behavior, fuel usage, and alerts
Integrates with maintenance, reporting, and compliance systems
Supports predictive decision-making
Enables full operational visibility across the fleet

What Fleet Telematics Implementation Involves

Fleet telematics implementation extends beyond installing GPS devices. It includes aligning hardware, software, and operational workflows to ensure consistent data capture and practical use across the organization.

Installation of tracking devices and onboard diagnostics units
Configuration of software platforms for fleet-wide monitoring
Integration with existing systems such as maintenance and reporting tools
Establishment of data policies and operational workflows
Standardization across vehicles, drivers, and locations

Outcome:

Unified fleet visibility
Consistent data collection across operations
Foundation for data-driven decisions

What Fleet Telematics Implementation Involves

Key Components of a Telematics Implementation Strategy

A structured strategy ensures that telematics systems function reliably and deliver actionable insights instead of fragmented data.

Selection of appropriate hardware (OBD, wired, or hybrid devices)
Configuration of telematics platforms and dashboards
Integration with systems such as AUTOsist fleet maintenance software and existing workflows
Definition of user roles, permissions, and access levels
Setup of alerts, thresholds, and reporting structures

Outcome:

Reliable system performance
Clear ownership and accountability
Scalable implementation across fleet growth

Implementation Process and Deployment Phases

A phased rollout reduces risk and allows fleets to validate system performance before full deployment.

Define operational goals and success metrics before implementation
Conduct pilot deployments on a subset of vehicles
Train drivers and staff on system usage and expectations
Gradually expand deployment across the fleet
Monitor early performance and adjust configurations

Outcome:

Reduced implementation risk
Higher adoption rates among drivers and staff
Faster time to operational value

Implementation Process and Deployment Phases

Data Management, Reporting, and Operational Use

Telematics systems generate large volumes of data, but value depends on how effectively that data is structured and used.

Establish standardized reports for location, utilization, and performance
Use dashboards to monitor real-time fleet activity
Align telematics data with maintenance schedules and inspections
Track driver behavior metrics such as speeding, idling, and harsh braking
Convert raw data into actionable KPIs and operational decisions

For example, integrating telematics with a fleet telematics maintenance integration guide enables fleets to connect vehicle data directly to maintenance workflows.

Outcome:

Improved decision-making
Better maintenance planning
Increased operational transparency

Common Challenges and Risk Considerations

Without structured implementation, telematics systems can introduce complexity instead of clarity.

Inconsistent hardware installation across vehicles
Data overload without clear reporting structures
Resistance from drivers due to lack of communication or training
Poor integration with existing systems
Misalignment between data collection and operational goals

To avoid these issues, fleets often align implementation with structured frameworks such as a fleet manager guide and use standardized tools like a fleet preventive maintenance checklist template to maintain consistency.

Outcome:

Reduced operational risk
Higher system adoption
More reliable data usage

Common Challenges and Risk Considerations

Final Takeaways

Fleet telematics implementation requires more than installing devices; it depends on structured deployment, system integration, and disciplined data use.