How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Telematics Explained: Complete Integration Guide

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet telematics refers to the combined use of GPS devices, vehicle sensors, and data platforms to capture real-time and historical information about vehicles, drivers, and assets. In fleet operations, telematics matters because it turns raw movement and engine data into maintenance triggers, safety signals, utilization metrics, and compliance records that influence day-to-day decisions.

Fleet Telematics Explained: Complete Integration Guide

Telematics Data → Fleet Action

Data Signal	What It Indicates	Ops Action	Example Metric
GPS Location	Vehicle position and route	Dispatch adjustment	Route deviation %
Odometer / Miles	Distance traveled	PM service trigger	Miles since last service
Engine Hours	Equipment usage intensity	Service interval check	Hours since oil change
Fault Codes (DTCs)	Mechanical or emission issues	Work order creation	Active fault count
Idle Time	Fuel waste and wear	Driver coaching	Idle minutes per trip
Harsh Events	Driving risk behavior	Safety review	Harsh brake events / 100 mi

Real-Time Alerts vs Scheduled Sync for Operations

Real-Time Alerts

Immediate notification of fault codes, collisions, or geofence breaches
Supports urgent safety or breakdown prevention decisions
Higher data frequency, higher notification volume
Best for critical risk and uptime scenarios

Scheduled Sync

Periodic data updates for mileage, hours, and utilization
Suitable for maintenance planning and reporting cycles
Lower system load and notification fatigue
Best for structured PM and weekly/monthly reviews

Fleet Telematics Fundamentals for Fleet Operations

Telematics systems combine in-vehicle hardware with cloud software to collect, transmit, and interpret vehicle and driver data. The objective is not only tracking, but converting data into repeatable operational actions across maintenance, safety, and compliance workflows.

GPS coordinates establish vehicle location, route history, and geofence activity
Odometer and engine hour data determine preventive maintenance timing
Diagnostic trouble codes (DTCs) reveal early mechanical or emissions issues
Driver behavior signals (speeding, braking, cornering) inform safety programs
Asset and trailer sensors extend visibility beyond powered vehicles

Operational outcome

Consistent service intervals
Reduced unplanned downtime
Evidence-based safety reviews

Fleet Telematics Fundamentals for Fleet Operations

Integration Use Cases That Matter Operationally

When telematics data is connected to a fleet maintenance or management platform, the value shifts from observation to automation. Integration allows raw signals to initiate standardized workflows rather than manual interpretation.

Automatic PM triggers based on miles or engine hours
Digital inspection scheduling tied to utilization or location
Fuel and idle analytics linked to cost control measures
Compliance documentation populated with trip and mileage logs
Utilization reports guiding right-sizing or redeployment decisions

Operational outcome

Fewer missed services
Lower fuel waste
Clear audit trails

Integration Architecture and Data Flow

A telematics integration requires clear definition of system roles, data ownership, and synchronization rules. Without field mapping and validation logic, fleets may experience duplicate records, missed triggers, or inconsistent reporting.

Define the “source of truth” for vehicles, drivers, and asset IDs
Map core fields: vehicle ID, VIN, odometer, engine hours, fault codes
Establish sync frequency based on operational need (real-time vs periodic)
Validate incoming data ranges to prevent erroneous PM triggers
Separate alert data (events) from reporting data (aggregates)

Operational outcome

Accurate maintenance intervals
Reliable dashboards
Fewer reconciliation tasks

Implementation Steps and Operational Rollout

A structured rollout reduces disruption and exposes configuration issues before full deployment. Pilot phases allow fleets to validate hardware reliability, data accuracy, and staff readiness.

Clean and standardize fleet records before device installation
Install devices in a representative pilot group of vehicles or assets
Verify odometer, engine hour, and location accuracy against manual checks
Train maintenance and operations teams on alert handling and dashboards
Expand deployment in phases with validation checkpoints

Operational outcome

Lower implementation risk
Faster user adoption
Predictable scaling

Ongoing Operations, Governance, and Troubleshooting

After deployment, telematics integration requires periodic governance to maintain data quality and workflow reliability. Device swaps, vehicle replacements, and driver changes can introduce inconsistencies if not monitored.