How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

GPS Tracking for Fleet Management

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

GPS tracking for fleet management uses location-based telematics data to monitor vehicles, drivers, and equipment in real time, enabling operational visibility, performance control, and compliance documentation across fleet operations.

GPS Device and Telematics Options Overview

Option	Install effort	Data richness	Best fit fleets
OBD plug-in	Low	Moderate	Small to mid fleets
Hardwired device	Medium–High	High	Regulated or high-utilization fleets
Battery-powered tracker	Low	Basic	Trailers and assets
Mobile app tracking	Very low	Limited	Temporary or contractor vehicles
OEM embedded telematics	None (factory)	High	Newer vehicle fleets

Standalone GPS Tracking vs Integrated Maintenance + Telematics Workflow

Standalone GPS Tracking

Real-time vehicle location visibility
Basic route playback and trip history
Geofencing alerts
Speed and idling monitoring

Integrated Maintenance + Telematics Workflow

Automated mileage-based preventive maintenance triggers
Consolidated service history tied to actual usage
Integrated compliance documentation
Fleet performance reporting across maintenance and operations

GPS Tracking Fundamentals in Fleet Operations

GPS tracking systems collect, transmit, and store vehicle movement and event data through satellite positioning combined with cellular communication networks. In fleet environments, this data supports oversight, scheduling, and accountability.

Key operational components include:

Real-time vehicle location monitoring
Historical trip playback and route verification
Geofence configuration for job sites or facilities
Speed and harsh driving event capture
Engine hour and mileage accumulation tracking

When integrated with fleet management systems, usage data can directly support maintenance scheduling, inspection planning, and asset lifecycle decisions.

Operational outcomes:

Improved dispatch visibility
Reduced unauthorized vehicle use
More accurate service interval tracking

GPS Tracking Fundamentals in Fleet Operations

Device Types, Installation Methods, and Data Quality

The effectiveness of GPS tracking depends on device type, installation method, and data reliability. Selection should be aligned with fleet size, vehicle mix, and compliance requirements.

Important evaluation factors include:

Installation method (OBD vs hardwired)
Power source stability
Data transmission frequency
Tamper resistance
Integration capability with maintenance systems

For fleets evaluating installation tradeoffs, the GPS tracking for fleets OBD vs wired installation guide provides deeper technical considerations.

Battery-powered devices are commonly used for trailers and non-powered assets, while hardwired installations are often selected for high-value vehicles or regulated fleets.

Risk controls:

Define standard installation procedures
Document device assignments per vehicle
Validate data accuracy during pilot phase

Operational Use Cases and Performance Metrics

GPS tracking supports both short-term operational control and long-term performance analysis. To extract value, fleets should define clear use cases and measurable outcomes.

Common operational applications include:

Route optimization and dispatch validation
Fuel consumption analysis
Idling time reduction initiatives
Driver behavior monitoring
Theft recovery and asset security

Performance measurement should align with defined fleet KPIs. Fleets can reference fleet maintenance KPIs with formulas to align tracking data with broader performance metrics.

Measurable indicators:

Idle time per vehicle
Miles driven per day
On-time arrival rate
Utilization rate
Maintenance interval adherence

Operational Use Cases and Performance Metrics

Selection, Deployment, and Governance Controls

GPS tracking deployment requires policy alignment, technical integration, and structured governance. Implementation should be planned as an operational program, not just a device installation project.

Key deployment steps include:

Define data ownership and access permissions
Establish driver notification and privacy policy
Create exception review workflows
Align GPS data with maintenance scheduling logic
Integrate telematics data with fleet management reporting

Fleets evaluating integrated approaches may review fleet management software buyer's guide to understand system-level considerations.

Structured governance ensures tracking data contributes to compliance documentation, audit readiness, and operational transparency rather than creating unmanaged data volume.

Final Takeaways

GPS tracking in fleet management is most effective when aligned with maintenance workflows, compliance documentation, and measurable performance objectives.