5 Ways to Improve Fleet Productivity

1. Increase fleet, driver collaboration and communication

In any business, teamwork and communication are so important in making sure every team member is on the same page and nothing is left undone. Managing fleet vehicles is no easy task and it takes an army to keep things running smoothly. You always want to make sure each of your team members I am involved and up-to-date on what is happening in the business so there is nothing that gets forgotten. By using AUTOsist, you can easily collaborate and communicate with your team through our online platform.

Our platform allows your team to work in one single space so they know everything that is going on. You can upload all documents your team may need, and you can assign users to specific vehicles or assets, so you know who is always operating which mobile asset. If you have a team of 5 people who use the same fleet vehicle, they can communicate any issues or errors they experience with it so the next person coming in is aware and can troubleshoot.

When your team is connected no matter where they are, your productivity will increase immediately. It reduces the amount of time spent trying to reach out to team members and ask them what happened on the previous day. With AUTOsist, they can look at your team’s account and see what happened the previous day – allowing them to get right to their tasks for the day.

2. Vehicle inspections and inventory: Go paperless

By switching to digital vehicle inspection forms, you eliminate the chance of losing important details not easily recorded or communicated. You also reduce the time it takes a driver to get the form back to the fleet manager or maintenance staff to a click of a button on a mobile device.

Using fleet management software to track critical fleet operations is the best thing you can do to increase the productivity of your business. Since everything you log will be digitally logged in our web platform, you won’t have to waste hours of your day looking for and logging that truck inspection one of your team members completed yesterday.

3. Streamline fleet maintenance processes

Keeping a close eye on your maintenance processes can increase the overall productivity of your fleet company. Whether it be tracking scheduled maintenance or inspections, streamlining your processes will help increase productivity so you have complete visibility across the organization and you will no longer waste time backtracking on tasks.

When it comes to building streamlined maintenance processes, it’s imperative to consider the future needs of your fleet vehicles and equipment so you troubleshoot ahead of time. For most fleet maintenance management companies, they don’t have time to backtrack and determine what happened with a specific vehicle or task. By streamlining your processes with AUTOsist, you can get some hours back in your day that you can use to better your business and be more productive.

4. GPS and fleet tracking

Logging your trips and miles traveled is a very important part of determining how productive your fleet is. Not only do you gain confirmation of where your team and mobile assets are always located, you can also verify the routes they take and if they’re optimized for maximum productivity. There are two options to track your fleet’s trips.

The first is by having drivers input their trip logs and miles using a mobile fleet app based on odometer start readings before a shift, and the odometer reading at the end of their shift. The second option, which we recommend, is to integrate odometer data and vehicle locations directly to AUTOsist from a GPS and telematics device.

If you have fleet vehicle tracking devices or are considering purchasing ones from companies like Azuga, we can set up the integration for you so you get real-time odometer readings, GPS locations, and trip logs automatically. By knowing these details for each of your fleet vehicles, you can confirm drivers are on track to their destinations via the ideal route and vehicles are always maintained to afford break downs and time in the repair shop and not out serving your customers.

5. Measure important fleet aspects

If you’re looking to increase the productivity of your fleet, it only works when you can measure and track the important things. Your fleet management software doesn’t just act as a database for your information, it can also be used to track and measure every aspect of your business – your gas expenses for the year, repair expenses, trip logs, communication, and so much more.

Knowing how much time or money each of your fleet processes takes is an important thing to help you determine how you can become more productive in your business. Whether it be how long it takes to inspect your fleet vehicles, or how much you pay per mile, you can use this information to make necessary changes to increase your business productivity.

Each of these items above is going to increase the productivity of your fleet management business. Each item can be fully customized to fit the specific needs of your fleet business, and you can use them differently to fit your needs and standards.

With AUTOsist, you can track and measure every aspect of your business in one convenient location that each of your team members will have access to, all while increasing productivity and profitability.