How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

6 Fleet Safety Trends Managers Must Review Monthly

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Miya Bholat

Jul 15, 2026

Key Takeaways

Monthly reviews reveal movement. Annual audits show what happened, while monthly reviews show where risk is rising.
The six trends connect drivers, vehicles and cost. Together, they provide a balanced view of safety performance.
Trend lines matter more than isolated events. Context helps managers choose coaching, maintenance or policy action.
Software makes monthly reviews practical. Automated reports remove repeated spreadsheet work.

Why Monthly Safety Reviews Beat Annual Audits

Safety risk builds through declining scores, repeated alerts, delayed services, missing inspections and unreported near misses. An annual audit confirms that problems existed, but monthly fleet safety monitoring practices reveal the direction early enough to intervene.

Comparison chart showing how monthly safety reviews surface rising risk patterns in driver scores and PM compliance weeks before an annual audit would detect them

A serious commercial vehicle crash can exceed $250,000 once damage, litigation, downtime and insurance consequences are combined. Costs vary by severity, but injury and fatal crashes can rapidly reach six or seven figures. Automated reports and digital records now make monthly reviews practical.

Monthly trend	Core measure	Practical review target	Action when performance declines
Driver behavior	Rolling safety score	Strong range of 88 to 92	Coach the specific behavior causing decline
PM compliance	Services completed on schedule divided by services due	90% to 95%	Reschedule overdue work and find capacity gaps
AI alerts	Alerts by driver, route and time	Downward repeat event trend	Review footage and coach repeat patterns
Insurance exposure	Accidents per million miles	Month over month reduction	Document controls and address loss causes
DVIR completion	Completed reports divided by required reports	95% or higher	Identify missing drivers, routes or shifts
Safety culture	Reporting and participation rates	Consistent upward participation	Remove reporting barriers and recognize engagement

Trend 1: Driver Behavior Scores Are Shifting from Scorecards to Coaching Tools

What Your Monthly Score Report Should Actually Tell You

A driver score should show which behavior is changing and whether the movement is sustained. A driver dropping from 88 to 79 needs a different conversation from one improving from 65 to 81. Effective driver behavior monitoring therefore emphasizes individual trends.

Managers should check five signals each month:

Hard braking frequency
Speeding duration and severity
Harsh acceleration events
Seatbelt compliance
Excessive idle time

On a 100 point model, 88 to 92 is a practical strong range, while 78 to 82 can signal coaching opportunities. Because scoring methods differ, compare drivers within the same model and against their own history.

How to Build a Monthly Driver Coaching Cadence

Use weekly reports to spot changes, then hold monthly one on one conversations with drivers showing repeated decline. Store coaching notes and follow up actions with fleet user and driver management records for consistency.

Recognize improving drivers, privately coach declining drivers and set one measurable goal. A 3 to 5 point monthly improvement is reasonable when scoring stays consistent and coaching stays focused.

Trend 2: Preventive Maintenance Compliance Is Now a Safety Metric, Not Just an Ops Metric

The PM Compliance Rate Managers Should Be Tracking Each Month

Calculate PM compliance as:

PM compliance rate = PM services completed on schedule ÷ PM services due × 100

A practical target is 90% to 95%. Lower performance suggests safety critical work is competing with emergency repairs, parts delays or limited vehicle access. Preventive maintenance scheduling connects service intervals with actual completion.

The 2026 J. J. Keller fleet safety research reinforces this shift. Knowing when a repair is needed before a breakdown or accident reached 43% as a leading maintenance priority, seven percentage points higher than the prior year.

The Planned vs. Unplanned Maintenance Ratio

Review planned and unplanned spending together. When unplanned work repeatedly exceeds 30% to 35% of the maintenance budget, the operation is reactive even with a PM calendar.

Use vehicle service history to trace repeat failures, missed services and vehicles consuming emergency capacity. The real test is whether scheduled maintenance reduces road calls, defects and downtime.

Trend 3: AI Dashcams and Telematics Alerts Are Replacing After the Fact Incident Reports

Traditional reports explain events after damage occurs. Fleet dash cameras and telematics can identify phone use, drowsiness, tailgating and lane departure while vehicles are operating.

Pull a rolling 30 day summary and compare repeated behavior by driver, route, vehicle and shift. Focus on patterns that justify coaching, route changes or fatigue controls, not every isolated alert.

What to Look for in Your Monthly AI Alert Summary

Prioritize signals that show frequency, concentration or escalation:

Fatigue alerts by driver and time window
Collision risk events compared with the previous month
Repeat phone use or distraction alerts
Routes producing unusually high alert volume
Drivers receiving multiple alerts for the same behavior

Fatigue deserves particular attention. The AAA Foundation estimated that 17.6% of fatal crashes from 2017 through 2021 involves drowsy driving, while NHTSA estimates place the annual social cost of fatigue related injury and fatal crashes at $109 billion, excluding property damage.

Trend 4: Insurance Cost Exposure Should Be Part of Every Monthly Safety Review

Insurance exposure belongs beside accident counts because a clean month does not prove risk is controlled. Calculate accidents per million miles, track claim severity and preserve evidence of corrective action. Commercial auto insurers increasingly consider telematics and video safety data when pricing or renewing coverage, which makes documented monthly controls financially relevant.

This matters in trucking and logistics fleet operations, where high mileage distorts raw accident totals. A normalized rate supports fair period comparisons and clearer budget decisions.

Build an insurance ready monthly scorecard with:

Accident frequency and severity
Miles driven during the review period
PM compliance and overdue safety repairs
Inspection completion and defect closure
Coaching completed after high risk events

Documented controls can strengthen renewal conversations because they show that the fleet is actively reducing risk rather than waiting for claims to reveal it.

Trend 5: DVIR Completion Rates Are the Compliance KPI Nobody Watches Until It Is Too Late

Why DVIR Completion Is a Monthly Review Non Negotiable

Calculate DVIR completion as:

DVIR completion rate = DVIRs completed ÷ DVIRs required × 100

Use 95% or higher as the target, then investigate gaps by driver, route and shift. FMCSA requires drivers to be satisfied that vehicles are safe before operation. Property carrying drivers generally submit reports when defects are found or known, while passenger operations have broader requirements.

A low rate can mean defects are going unreported. Monthly review exposes the gap before it becomes a violation or safety event.

The Shift to Digital and Automated DVIRs

A digital vehicle inspection app guides checks, alerts maintenance when defects appear and preserves an audit trail. It removes delays created by paper forms moving between drivers, supervisors and the shop.

Fleet driver using a digital vehicle inspection app on a tablet to complete a pre-trip DVIR that automatically routes defects to the maintenance team in real time

Review quality as well as volume. Repeated inspection times, rushed forms and open defects can make a high completion rate misleading.

Trend 6: Safety Culture Metrics Are Emerging as a Measurable Monthly KPI

J. J. Keller found that 49% of respondents selected employees knowing they are valued and that safety matters because they matter as a leading overall safety priority. The research also shows that visible leadership support remains a major separator between fleets that improve and fleets that stay reactive.

A practical fleet safety program should track participation as well as outcomes. Useful monthly culture measures include:

Near miss reports submitted
Voluntary coaching participation
Safety meeting attendance
Recognition program engagement
Corrective actions closed on time

A rising near miss count can be positive when it reflects stronger reporting trust. Compare culture measures with accident and alert trends over the next 60 to 90 days. Leaders should appear in meetings, recognition and follow up, not only approve budgets.

How to Run a Monthly Fleet Safety Review Without It Taking Half Your Day

Use the same review order every month so collection becomes routine and each step leads to a decision.

Day 1: Pull the automated telematics and driver behavior report.
Day 1 to 2: Review the AI alert summary and flag repeated behavior.
Day 2: Check PM compliance and the planned versus unplanned repair ratio.
Day 3: Run the DVIR completion report and identify gaps by driver or shift.
Day 3: Review accident frequency, severity and near miss reports.
Day 5: Update the safety scorecard and save insurance relevant evidence.
Week 2: Hold one 15 minute safety huddle focused on the clearest monthly risk.

AUTOsist can centralize inspections, maintenance logs and vehicle history through a fleet reports dashboard, turning the review into a reporting task instead of a search across paper and spreadsheets.

Frequently Asked Questions

What fleet safety metrics should I review every month?
Review driver scores, PM compliance, AI alerts, accidents per million miles, DVIR completion and culture participation. Compare each with the previous three months and assign an owner when performance declines.
How often should fleet managers review driver behavior scores?
Monitor automated reports weekly and complete a structured score review monthly. Weekly checks catch urgent events, while monthly trends guide coaching.
What is a good DVIR completion rate for a commercial fleet?
A practical target is 95% or higher, although obligations depend on vehicle type and FMCSA rules. Also review form quality, open defects and repair closure.
How do I reduce fleet insurance premiums through safety data?
Track accidents per million miles, PM compliance, inspections, coaching and corrective action closure. Clean records support renewal discussions by showing both the event and the response.
What is the difference between a fleet safety audit and a monthly safety review?
An audit checks whether policies, records and practices meet a standard at one point in time. A monthly review tracks movement and triggers action before problems accumulate.