How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Asset Lifecycle Management for Fleet Operations

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Asset lifecycle management in fleet operations is the structured process of planning, tracking, maintaining, and retiring vehicles and equipment based on cost, performance, and compliance data. When managed consistently, it reduces downtime, stabilizes budgets, and improves long-term operational reliability.

Asset Lifecycle Management for Fleet Operations

Key Lifecycle Metrics for Fleet Assets

Metric	Definition	Review Cadence	Typical Action
Total Cost of Ownership	All acquisition and operating costs combined	Quarterly	Re-evaluate asset viability
Downtime Hours	Non-operational time per asset	Monthly	Adjust maintenance frequency
Maintenance Cost per Mile	Repair and service spend vs. mileage	Monthly	Compare repair vs. replace
Utilization Rate	Percentage of active use time	Quarterly	Reassign or retire asset
Compliance Events	Inspection or violation count	Ongoing	Trigger audits or training

Reactive Replacement vs. Planned Replacement

Reactive Replacement

Replacement occurs after major failure
Budget impact is unpredictable
Higher emergency repair costs
Increased service interruptions

Planned Replacement

Replacement based on cost and age thresholds
Predictable capital planning
Lower unexpected downtime
Better resale or residual value

Asset Lifecycle Management in Fleet Operations

A lifecycle approach treats each vehicle or asset as a long-term operational investment rather than a short-term expense. Decisions are guided by data instead of isolated incidents.

Establish acquisition standards for vehicle classes
Track service history and repair frequency
Monitor mileage, engine hours, and fuel usage
Align maintenance intervals with OEM guidelines
Document inspections and compliance records

Outcome

Consistent asset performance
Reduced unplanned failures
Clear accountability for asset decisions

Asset Lifecycle Management in Fleet Operations

Building a Fleet Asset Lifecycle Framework

A defined framework ensures lifecycle decisions are repeatable and not dependent on individual judgment. It connects financial planning, maintenance scheduling, and compliance oversight.

Define asset categories and service expectations
Assign ownership roles for maintenance and approvals
Set review intervals for asset performance
Integrate budgeting with replacement forecasts
Standardize documentation formats

Outcome

Predictable capital expenditure
Improved cross-department coordination
Transparent asset status visibility

Data, Processes, and Controls That Support Lifecycle Management

Lifecycle management is sustained by consistent data capture and operational controls rather than isolated reports. Reliable inputs enable accurate trend analysis.

Maintain centralized service and inspection records
Track parts usage and inventory levels
Monitor utilization trends across locations
Use structured maintenance workflows
Preserve historical cost and compliance logs

Outcome

Better repair-vs-replace decisions
Stronger audit readiness
Improved maintenance planning accuracy

Data, Processes, and Controls That Support Lifecycle Management

Lifecycle Decisions: Repair, Replace, or Retire

Replacement timing affects both operational reliability and financial efficiency. Decisions should be triggered by measurable thresholds instead of vehicle age alone.

Compare cumulative repair costs to asset value
Evaluate downtime frequency and severity
Consider compliance risk and inspection failures
Assess resale or trade-in potential
Review utilization decline patterns

Outcome

Reduced financial leakage
Balanced fleet age distribution
Controlled risk exposure

Final Takeaways

Asset lifecycle management is a structured discipline that connects maintenance, cost tracking, utilization analysis, and compliance oversight into a single operational view.