How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Best Fleet Maintenance Software (2026 Comparison Guide)

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet maintenance software in 2026 must do more than track service dates; it must coordinate preventive schedules, inspections, work orders, inventory, reporting, and integrations in one operational system. This guide provides a structured comparison framework to help fleet managers evaluate options based on workflow fit, implementation risk, and long-term control.

Best Fleet Maintenance Software (2026 Comparison Guide)

Vendor Shortlist Scorecard

Capability	What to verify	Evidence to request	Notes
Preventive maintenance	Rule-based PM triggers	Sample PM setup demo	Miles, hours, or time-based
Work orders	Digital assignment and tracking	Live work order lifecycle view	Mobile and desktop support
Inspections / DVIR	Customizable inspection forms	Driver app walkthrough	Real-time issue reporting
Parts & inventory	Stock levels and reorder alerts	Parts usage report sample	Multi-location visibility
Reporting & KPIs	Maintenance and cost dashboards	KPI export example	Customizable metrics
Integrations	Telematics and fuel sync	Active integration list	API or native connections

All-in-One Suite vs Best-of-Breed Integrations

Operational Control

All-in-One Suite

Centralized maintenance, inspections, and reporting
Single source of asset truth
Fewer vendor relationships to manage

Best-of-Breed Integrations

Specialized tools for each function
Potentially deeper feature sets per module
Requires structured data synchronization

Implementation & IT Complexity

All-in-One Suite

Faster rollout timeline
Unified user permissions and roles
Lower integration overhead

Best-of-Breed Integrations

Multiple contracts and onboarding cycles
Integration testing required
Greater dependency on APIs and third-party uptime

What Fleet Maintenance Software Should Include in 2026

Fleet maintenance platforms should support preventive, corrective, compliance, and reporting workflows without requiring manual spreadsheet coordination.

Core components to confirm include:

Preventive maintenance scheduling based on mileage, hours, or calendar intervals
Digital work order creation, assignment, and status tracking
Inspection workflows for drivers and technicians
Centralized service history by asset
Parts and inventory tracking with usage visibility

Outcome indicators:

Reduced unplanned downtime
Clear audit trails for compliance
Consistent maintenance documentation

For a deeper operational baseline, review the preventative maintenance guide for fleet operations to validate that software logic aligns with real-world PM standards.

Scope Definition: What Fleet Maintenance Software Should Include in 2026

Evaluation Criteria That Holds Up Across Fleet Types

Fleet size and industry vary, but evaluation fundamentals remain consistent. Software should support measurable performance control rather than just digital record storage.

Key criteria to apply:

Ability to configure preventive schedules by asset class
Role-based user and driver access control
Real-time maintenance status visibility
Customizable reporting dashboards
Integration compatibility with telematics and fuel systems

Operational measurement should align with established benchmarks such as those outlined in a structured breakdown of fleet maintenance KPIs with formulas.

Outcome indicators:

Measurable reduction in reactive maintenance
Improved maintenance cost predictability
Clear accountability across teams

Implementation and Operational Readiness Checks

Successful software deployment depends on data quality and internal process clarity.

Before rollout, verify:

Clean, accurate asset inventory list
Defined PM intervals per vehicle type
Standardized inspection checklist format
Parts categorization structure
Clear ownership of reporting cadence

If internal schedules are not standardized, a structured preventive maintenance schedule template can help normalize PM intervals before system migration.

Outcome indicators:

Faster onboarding
Reduced resistance from technicians
Fewer post-launch workflow adjustments

Implementation and Operational Readiness Checks

Cost, ROI, and Risk Controls

Software cost should be evaluated against downtime exposure, labor efficiency, compliance risk, and reporting clarity — not just subscription pricing.

When comparing vendors, examine:

Pricing structure per asset vs per user
Mobile app availability and support
Data export and ownership policies
Training and onboarding model
Time-to-value expectations

Strong platforms include structured digital task assignment through integrated fleet maintenance work order software, ensuring labor tracking and job visibility remain centralized.

Outcome indicators:

Lower administrative overhead
Improved maintenance scheduling adherence
Reduced audit and documentation risk

Final Takeaways

Selecting fleet maintenance software in 2026 requires operational discipline rather than feature comparison alone. Systems should reinforce preventive standards, provide workflow clarity, and support measurable reporting.

Key actions: