How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

Fleet Safety Monitoring

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

Fleet safety monitoring is the ongoing process of observing vehicles, drivers, maintenance status, and operational behaviors to reduce risk, maintain compliance, and prevent avoidable incidents. It enables fleet teams to detect early warning signals, document evidence, and apply corrective actions before safety issues escalate into downtime, liability, or regulatory exposure.

Safety Monitoring KPIs and Threshold Examples

KPI	Example Threshold	Data Origin	Action Trigger
Inspection Completion Rate	< 95% weekly	Inspection logs	Supervisor review
Speeding Events	> 5 per 100 miles	Telematics	Driver coaching
Maintenance Overdue Tasks	> 3 active	Maintenance records	Immediate scheduling
Incident Frequency	> 2 per quarter	Incident reports	Safety audit
Tire Pressure Alerts	> 10 per month	Sensor data	Preventive service

Reactive Incident Review vs. Proactive Risk Monitoring

Reactive Incident Review

Focuses on events after damage or violation occurs
Evidence collection happens post-incident
Corrective action is delayed
Limited ability to prevent repeat issues

Proactive Risk Monitoring

Focuses on early indicators and behavioral trends
Evidence is captured continuously
Corrective actions are immediate and preventive
Higher likelihood of reducing incident frequency

What Fleet Safety Monitoring Covers

Fleet safety monitoring extends beyond driver behavior and includes vehicle condition, maintenance compliance, and documentation practices that collectively influence operational safety.

Driver speeding, harsh braking, and fatigue indicators
Vehicle inspection completion and defect reporting
Preventive maintenance adherence and overdue tasks
Incident logs and near-miss documentation
Asset condition and usage patterns

Outcome Focus

Reduced incident frequency
Improved accountability
Clear audit trail

Core Data Sources and Signals

Effective safety monitoring relies on multiple data streams rather than a single tool or report. Consolidation improves accuracy and response speed.

Telematics and GPS event feeds
Digital vehicle inspection records
Maintenance and service history logs
Driver behavior analytics and trip summaries
Environmental and route risk factors

Outcome Focus

Better trend visibility
Faster anomaly detection
Evidence-based decisions

Operational Workflows for Ongoing Safety Oversight

Safety monitoring becomes effective when structured into repeatable workflows rather than ad-hoc reviews.

Daily inspection verification and defect follow-ups
Weekly KPI reviews and exception reporting
Monthly maintenance compliance audits
Escalation paths for unresolved safety issues
Centralized documentation storage

Outcome Focus

Consistent accountability
Faster corrective action
Reduced oversight gaps

Operational Workflows for Ongoing Safety Oversight

Compliance, Audit, and Evidence Management

Safety monitoring supports regulatory readiness and insurance requirements by maintaining consistent documentation and verifiable records.

Timestamped inspection and service logs
Incident documentation with supporting media
Driver acknowledgment and training records
Maintenance completion evidence
Centralized audit-ready archives

Outcome Focus

Reduced audit preparation time
Improved compliance confidence
Clear liability protection

Performance Metrics and Continuous Improvement

Safety monitoring is not static. Continuous improvement requires reviewing metrics, adjusting thresholds, and updating operational procedures.

Benchmarking incident rates over time
Revising KPI thresholds based on fleet size
Identifying recurring defect categories
Updating training based on behavioral trends
Integrating feedback loops into workflows

Outcome Focus

Long-term risk reduction
Cost stability
Operational maturity

Performance Metrics and Continuous Improvement

Final Takeaways

Fleet safety monitoring functions best as a structured, data-driven practice rather than a periodic review activity. When integrated into daily operations, it reduces preventable incidents and strengthens compliance readiness.