How do I assign users and admins?

To add users to your account, you can click on any vehicle of your choice, then click on the “User Assignments” icon located in the top right area. Once your on the user assignments dashboard, you can assign users by the entire Garage, folders(if you have folders setup), or by a specific vehicle. You can select the “Assignments” button either on the Garage, Folder or on the vehicle itself and click on “Add New Assignment”. This will allow you to enter in the email of the user you want to assign and make them administrators if you want to. If you want to assign a user to all vehicles or folders, its best to assign the entire Garage. After they have been assigned in the user assignments area, you can have all your users create a free account either through the app or on the web portal here: https://autosist.com/portal Once they sign up, they will automatically see the vehicles you assigned to them in the Garage. Be sure they sign up with the same email that you assigned to them in the User Assignments area.

How do I move vehicles/assets into different folders?

1. Click on the folder you want the vehicle/asset to move to 2. Click the small pencil icon that shows up next to the folder name 3. Select the vehicle/asset you want to move into the folder from the list of vehicles on the right hand panel that shows up 4. Click save and the vehicle/asset will then move into that folder Please note this can only be done via the web portal.

How do I customize inspection forms?

You can create as many custom inspections as you want. Simply click on the drop down menu in the top right corner of the web portal and then click on “Inspection Template Editor”.

Can you link with GPS Trackers?

Yes, we have an open API that can link with pretty much any GPS provider out there and can update the mileage into AUTOsist real time. Please contact us for more information on how we can get that set up for you.

How do Reminders work? How do I set one?

You can set reminders and recurring reminders by date and/or odometer. You will get both a push notification and email notification of the reminders you set. Here is a brief tutorial on how it works: https://youtu.be/XcbavwS75mM

Do my records “Sync” across multiple devices? How does it work?

Yes, all your records will sync automatically across any device. The beauty about AUTOsist is that its cloud based. This means that you can access your records anytime, across any device. No matter what device or operating system you have, you can always access your records when connected to the internet. Everything is tied to the email that you signed up with. If you would like to share your records between family/friends/employees, simply use the same login credentials and anyone can manage the account.

How can I change the tracking metrics? (i.e. Kilometers, Hours, Liters, and Currencies)

AUTOsist is a global app and you an change your metrics easily. Simply click into any vehicle on your garage page and select the tools icon located in the top left corner of the app. Click on “Vehicle Settings” and you will be able to change your metrics. For the web portal, you can change it by clicking the “settings” icon next to the vehicle details and picture.

Can I export my records?

Absolutely! You can export your records in multiple ways. Either via the “Export / Backup Data” tool found within our web portal, or through the Service History Report tool. To export your data through the web portal, select the icon in the top right area named “Export / Backup Data”. You will be able to export all your data via Excel as well as have the option to export all the images you have attached to your records as well for backup. You also have the option to export all your services records via the “Service History Report” found in the tools icon in the top left corner of the app. Simply click into any vehicle on the garage page and select the tools icon in the top left corner, then select “Service History Report”. The Service History Report is a compilation of all your records you have stored on the AUTOsist app in the “Service” section. The report is sorted by the date/mileage and can be sent via email in PDF format. This is a great report to run for future buyers to prove that you took care of your vehicle. Here is a brief tutorial on how it works on the app: https://youtu.be/QyNkTnXbttk

Can I import my records into AUTOsist?

Yes you can! You can import vehicle details, service, and fuel records automatically into AUTOsist using our import tool (CSV/EXCEL Format). To access this tool, login via the web portal here and then select the drop down menu where your email is listed in the right corner, and select “Data Import Tool” then follow the instructions on the screen.

Can I transfer my receipts or other records to anyone else?

Yes, you sure can! There is tool that allows you to transfer your vehicle to anyone you please. Here is a brief tutorial on how it works in the app: https://youtu.be/BzfhC4ZV8kM You will be able to select what records you would like to transfer by entering the email address of the person you are sending to. If they are not an AUTOsist member already, we will send them an email to notify them to download AUTOsist and accept the records. Please note that we will NEVER transfer any of your records stored in the GloveBox section.

Where should I store records that are not vehicle specific (i.e. Drivers license, AAA card, etc)?

These files should be stored under the “Personal Docs” tab in the Glovebox section. This will allow you to access these records across multiple vehicles and will not be deleted when you delete a vehicle. You should store vehicle specific docs like registration and title in the “General Docs” tab. These files will be deleted if you delete your vehicle.

What happens to all my records when I delete a vehicle?

When you delete a vehicle, all your records are deleted except for records located in the “Personal Docs” tab in the Glovebox section. Files stored here will stay in your account and should NOT be vehicle specific (i.e. Drivers license, AAA card, etc)

Can I email my records stored on the app? What format does it email in?

Absolutely! All individual records are emailed in JPEG or PDF format.

I forgot my email or password / I want to change my email or password

If you forgot your password, you can go here to reset it: http://autosist.com/portal/login/forgot_password. Please email us at admin@autosist.com if you would like to change your email.

Can I search easily through my records?

Definitely – When you add a record, you should put keywords in the Title and/or the details section. For example, if you have a receipt that you did an oil change, brakes, and maybe a new exhaust. You would want to put those keywords in the Title and/or details of the receipt when so that when you search, it will find those key words.

How secure are my records/data?

We take the security of all the data you input into AUTOsist very seriously. There are multiple levels of security to protect and back up your records/data over our secure infrastructure, including: AES 256 Bit Encryption Secure Socket Layer (SSL) Daily Backups (Automatic) User generated backups (Select “Export / Backup Data” within the web portal)

Does AUTOsist cost anything?

AUTOsist allows you to manage 1 vehicle free with limited cloud storage. If you would like to manage more vehicles and want more cloud storage space, there is a small fee that you need to pay. We have special plans for our fleet customers and you can learn more about those plans by clicking here.

GPS Tracking for Fleets: OBD vs Wired Installation Guide

Name: AUTOsist
Brand: AUTOsist
Rating: 4.7 (114 reviews)

GPS tracking installation method directly affects data reliability, vehicle downtime, and long-term device performance. Choosing between OBD plug-in devices and wired trackers is an operational decision that influences maintenance records, mileage accuracy, and fleet visibility consistency.

GPS Tracking for Fleets OBD vs Wired Installation Guide

Installation Risk and Control Checklist

Risk Area	OBD Plug-In Devices	Wired Devices	Operational Control
Power Stability	Dependent on port fit	Direct battery connection	Validate voltage after install
Tampering Risk	Higher exposure	Lower exposure	Use tamper alerts and audits
Installation Time	Minutes	30–90 minutes	Schedule staged rollouts
Data Interruptions	Possible if loose	Rare if secured	Perform post-install testing
Vehicle Compatibility	Port dependent	Universal	Pre-install vehicle inventory

OBD Plug-In vs Wired Installation

OBD Plug-In Devices

Quick deployment with minimal technical skill
Easily transferable between vehicles
Higher likelihood of accidental unplugging
Limited placement options due to port location

Wired Devices

Hidden installation reduces tampering
Stable power supply and consistent uptime
Longer installation time and technician involvement
Suitable for heavy-duty or high-utilization vehicles

Selection Criteria: Choosing OBD vs Wired by Vehicle Type and Use Case

Installation choice should be aligned with vehicle class, operational intensity, and expected data needs rather than cost alone. Fleets with mixed asset types often deploy both methods strategically.

Light-duty sedans and pool vehicles often support OBD installations
High-value or regulated vehicles benefit from wired concealment
Vehicles with shared drivers require stronger tamper controls
Older vehicles may have incompatible or worn OBD ports
Long-haul vehicles require higher power stability

Outcome Considerations

Reduced device failure rates
Predictable maintenance scheduling
Improved asset accountability

Selection Criteria Choosing OBD vs Wired by Vehicle Type and Use Case

OBD Installation: Process, Constraints, and Common Failure Modes

OBD devices provide rapid deployment but depend heavily on physical port condition and driver behavior. Consistent inspection routines are required to maintain reliability.

Verify port integrity before insertion
Avoid extensions or loose adapters
Train drivers not to disconnect devices
Perform initial GPS and mileage validation
Monitor device status weekly

Common Issues

Loose connections after vibration
Data gaps from unplugging
Limited concealment options

Wired Installation: Process, Constraints, and Common Failure Modes

Wired trackers require more planning but deliver stable long-term performance. Installation quality directly affects reliability and audit readiness.

Connect to constant power and ground correctly
Use fuse protection to prevent electrical faults
Route cables away from heat or moving components
Document installation location and wiring path
Conduct ignition and movement tests post-install

Common Issues

Incorrect power source selection
Poor cable routing causing wear
Lack of documentation for future servicing

Wired Installation Process, Constraints, and Common Failure Modes

Power, Data, and Security Considerations That Affect Tracking Reliability

Device performance depends on electrical stability, signal strength, and security monitoring. These elements determine the usefulness of GPS data for maintenance and compliance decisions.

Monitor battery draw and sleep modes
Validate GPS signal placement during install
Enable tamper and disconnect alerts
Audit mileage accuracy regularly
Integrate tracking data with maintenance logs

Operational Benefits

Reliable trip and mileage records
Fewer diagnostic disputes
Stronger compliance documentation

Fleet Rollout and Lifecycle Management

Large-scale deployment requires structured planning to prevent downtime spikes and inconsistent installations. Rollout discipline influences long-term tracking success.

Start with a pilot group of vehicles
Create a standardized installation SOP
Tag devices with asset IDs
Establish troubleshooting workflows
Plan device replacement cycles

Lifecycle Outcomes

Lower installation rework
Predictable device longevity
Improved reporting consistency

Final Takeaways

Installation method is not a purely technical choice; it is a fleet governance decision that affects data quality, uptime, and security controls across the vehicle lifecycle.